Assured Paperwork provides comprehensive document management and scanning solutions tailored for NYC building owners, ensuring that property-related documents are digitized, securely managed, and easily accessible.
Assured Paperwork provides comprehensive document management and scanning solutions tailored for NYC building owners, ensuring that property-related documents are digitized, securely managed, and easily accessible.
Ensure your paperwork and licenses are accurate and up-to-date to avoid fines or lawsuits. This includes:
Important Filings
Being able to locate old filing documents is a great help to owners who need to file updated documents in future years.
Legal Fees
When you give your real estate attorney a hodgepodge of documents it will cost you $500 an hour to get these documents organized and in working order. Legal fees of $20,000, $30,000, $60,000 are not uncommon. Our scanning system allows for a smooth and cohesive transfer of valuable documentation.
Avoid Rent
Overcharge Complaints
When signing a new lease with a tenant, the Assured Paperwork documentation can be shown prior to occupancy.
Adjudicating a Rent Overcharge in Court
Scanned documents become a powerful tool for the landlord’s attorney, as they demonstrate that the rental agreement was correct and in accordance with all rules and regulations.
Settling a Rent Overcharge with the DHCR
When landlords receive a rent overcharge complaint, they typically only have 30 days to respond to the DHCR. With limited time to locate and organize the documentation to make a valid defense, time is of the essence. Assured Paperworks’ Due Diligence Document Digitization ensures all relevant paperwork is accessible and in order.
Documentation and Resources
Below are documents required by the State of New York and Assured Paperwork to ensure comprehensive, complete documentation.
DHCR Request for Records
Rent Regulation Checklist
Due Diligence Worksheet
Assured Building Due Diligence Items
Building Checklist
Selling and Transfer of Ownership
Assured Paperwork can assist with the consolidation, collation, and digitization of paperwork to ensure a smooth and seamless sale or transition:
Scanned Documents Allow Buildings to be Sold
In today’s marketplace, NYC landlords with “good paperwork” have an easier time selling their buildings. Buyers have confidence knowing they will not get sued by tenants because of missing documentation.
Building Sold at Full Value
Many times, when a building is sold large quantities of money must be put in escrow in the event of future lawsuits due to rent overcharge claims. With scanned documents, buyers and sellers can negotiate in good faith.
Main Receptacle
Landlords who own multiple buildings may have building files in multiple locations. Assured Paperwork’s system allows for a main digital receptacle to store documents from multiple locations.
Generational Transition of Ownership
Long-term NYC landlords take great pride in the fact that they did business the “old fashioned way,” on the back of envelopes with chicken scratch notes. When a new generation comes in to manage a building they often marvel about “how did you manage the building this way?” But in today’s day and age this type of record keeping can be both dangerous and expensive. Our team works with all parties to create a seamless transition of record keeping documentation.
Due Diligence Checklist
This checklist acts as a template for landlords to collect required documentation. Assured Paperwork scans and itemizes your documents and lets you know what documents are missing to complete your paperwork. This is an invaluable tool for landlords. Even one document missing from a due diligence report can mean severe repercussions.
