Effortless, secure paperwork digitization

Assured Paperwork

Assured Paperwork provides comprehensive document management and scanning solutions tailored for NYC building owners, ensuring that property-related documents are digitized, securely managed, and easily accessible. We provide a bird’s eye view of compliance: unit by unit and year by year.

Effortless, secure paperwork digitization

Assured Paperwork

The Assured Paperwork Difference

There are many reasons why a landlord would want to scan and digitize their building records. Our company Assured Paperwork has over 75 years of experience in digitizing documentation here in New York City. Two of our principles have over thirty years of experience as a real estate attorney, real estate broker, real estate appraiser, and real estate owner of rent stabilized apartments on the Lower East Side. 

The benefits of scanning your real estate documents include:    

Protection from Fire and Flood

Many landlords maintain offices in the basement or other unprotected areas of their building. Fires, floods, and other natural disasters are common ways for these documents to be damaged or destroyed. 

Theft, Sabotage, or Neglect

Documents may be placed in non-working filing cabinets, misplaced, or left out in the opening. In these instances, critical documents can be erroneously filed, stolen, thrown in the garbage, or otherwise damaged.

Superior Building Management

With accurate paperwork owners can make decisions quickly and efficiently.

Important Filings

Locating old filing documents is a great help to owners who need to file updated documents in future years.

Hybrid Work Environment

Assured Paperwork’s system of document digitizing allows building owners access to their documents from anywhere. Whether it be Harlem, Scarsdale, or West Palm Beach– important documents are always at your fingertips.  

The Preferred Choice for Investment Sales Brokers

Selling a building in today’s marketplace can be very difficult. Sometimes, deals cannot be transacted due to missing paperwork. By giving your broker Assured Paperwork’s completed digitized documents, they can market your building with confidence knowing it will not be re-traded for a lesser amount.

Our Process

How it Works:
Due Diligence Document Digitization

01

Document Scanning Coordinator provides an onsite training

02

Existing files are compared against our “signature product checklist” to evaluate missing or incomplete information

03

All documents are prepared for scanning

04

Documents are boxed and transported (where applicable)

05

Select marking indicia to be placed on completed documents

06

Scanning Director meets with internal team to determine an OCR program that will create “smart documents.” If property currently contains rent stabilized apartments (or did in the past,) building owner signs authorization form to retrieve rent histories from the Department of Housing and Community Renewal (DHCR)

07

Commence scanning of documents (all documents including commercial leases, individual apartment applications, background checks, legal documents and any other real estate related documents)

08

Check off scanned documents against checklist and make list of missing documents

09

Our Research Department can source documents and scan from the following government agencies:

Dept of Buildings
RSA Rent Stabilization Association
Housing Preservation and Development (HPD)

Final Step

Final request for all missing documents

Optical Character Recognition (OCR)

Optical character recognition (OCR) is the process that converts an image of text into a machine-readable text format. A scanner reads documents and converts then to binary data. After analysis, the system converts the extracted text data into a computerized file. Some OCR systems can create annotated PDF files that include both the before and after versions of the scanned document. Once completed, this allows for integration into existing databases with fully searchable text. You can learn more here:

Effortless, secure paperwork digitization

Assured Paperwork

Effortless, secure paperwork digitization

Assured Paperwork